The All-in-One Operating System for Your Longarm Business
Retire the clunky Google forms, scattered notebooks, and countless apps. Quilts Fully Loaded handles your intake, project tracking, client records, design library, and accounting all in one secure place. No more spending hours generating estimates and invoices or trying to track down receipts at the end of the year, let Quilts Fully Loaded do all the heavy lifting for you. Quilts Fully Loaded seamlessly integrates with your existing website and will save you hours of administrative work every week. Let me help you get back to what you really love, quilting!
- Customizable Intake Forms
- Automatic Invoice Creation
- Tax-ready Books
One elegant system, from intake table to tax season
Everything you need to capture, right at the intake table.
Instant Client Lookup: Access order history, customer preferences, and contact information.
Easy Intake: Effortlessly record customer’s choices on your phone or tablet while making a live cost estimate.
Integrated Design Library: Easily upload photos of your designs for your customers to look through.
Never waste another minute drafting a bill manually.
One-Click Generation: The app instantly calculates quilting costs, add-ons, and sales tax directly from your intake form.
Professional Delivery: Text clean, client-ready invoices and notifications to your customers.
Never lose track of a deadline or a trailing payment again.
Workflow Status Tracking: Know exactly where every quilt stands at a glance—from intake and loading to trimming, binding, and pickup.
Smart Due-Date Alerts: Keep your production queue organized with clear completion deadlines so you always deliver on time.
Payment Status Ledger: Instantly filter your dashboard to see which finished quilts are waiting on a payment before they leave your studio.
Keep your studio profitable and completely stress-free come tax season.
Profit & Loss Statements: Get a real profit-and-loss view of your studio—income, expenses, and net earnings—automatically compiled so you always know whether the business is truly in the black.
Profit Margin Analytics: Easily see exactly where you are making your money, tracking income and margins down to the specific quilt or service.
Sales Tax Tracking: Automatically calculate and monitor your collected sales tax so there are no surprises at the end of the quarter.
Accountant-Ready Reports: Instantly export clean, comprehensive financial reports containing all your logged receipts and expenses to hand straight over to your accountant.
Watch the demo
Take a quick tour of how Quilts Fully Loaded keeps your whole quilting business running in one place.
There’s a better way than the clipboard
See how everyday tasks change when your whole business runs on one system.
The Clipboard & Spreadsheet Method
The Quilts Fully Loaded Way
Order intake
Clipboard & spreadsheets
Order intake
Scattered paper notes, digital forms, and jumping between multiple apps just to track a single project.
Quilts Fully Loaded
Order intake
An easy, structured intake form that keeps all project information accessible right at your machine as you quilt.
Invoicing & billing
Clipboard & spreadsheets
Invoicing & billing
Spending hours every month manually calculating square inches and hoping you didn’t forget to charge for extra services like binding.
Quilts Fully Loaded
Invoicing & billing
Invoices are generated automatically right from your initial order form—no math, no missed add-ons, and no forgotten fees.
Inventory
Clipboard & spreadsheets
Inventory
A count that’s wrong the moment you write it down
Quilts Fully Loaded
Inventory
Live stock levels with automatic depletion & alerts
Expenses
Clipboard & spreadsheets
Expenses
A shoebox of receipts you dread every April
Quilts Fully Loaded
Expenses
Categorized, tax-ready records you can export instantly
Peace of mind
Clipboard & spreadsheets
Peace of mind
Hoping nothing slipped through the cracks
Quilts Fully Loaded
Peace of mind
One dashboard that shows your whole business
Pricing for every stage of your quilting business
Every plan includes all features and a 30-day free trial. No setup fees, cancel anytime.
Starter
All the same features, sized for smaller studios just getting started.
- Limit of 10 invoices per month
- Order intake with live estimates
- Automatic invoicing
- Customizable to your studio
- Tax-ready expense tracking
- Customer & job history
Professional Monthly
Full access to every feature with the flexibility to pay as you go.
- Unlimited invoices
- Order intake with live estimates
- Automatic invoicing
- Customizable to your studio
- Tax-ready expense tracking
- Customer & job history
Best Value Annual
Everything in Professional, billed yearly—like getting three months free.
- Unlimited invoices
- Order intake with live estimates
- Automatic invoicing
- Customizable to your studio
- Tax-ready expense tracking
- Customer & job history
- Priority email support
Longarm quilting software questions, answered
What professional longarmers ask before switching from spreadsheets and clipboards to Quilts Fully Loaded.
What is the best software for a longarm quilting business?
Quilts Fully Loaded is longarm quilting business software built specifically for professional longarmers. Instead of juggling spreadsheets, paper clipboards, and separate accounting apps, it combines visual multi-page order intake, automatic invoicing, pricing calculations, inventory tracking, and expense records in one system designed around how longarm quilters actually work.
Is there longarm quilting accounting software that handles invoicing and expenses?
Yes. Quilts Fully Loaded generates invoices automatically from your order form — no manually calculating square inches or forgetting to charge for binding and add-ons. It also keeps categorized, tax-ready expense and material records you can export instantly, so you are ready for tax season without the shoebox of receipts.
Are there quilting apps for tracking customer quilts and orders?
Quilts Fully Loaded replaces paper notebooks and scattered digital forms with a structured order intake and project tracking system. You can log customer quilts, track each project through its stages, and keep every job detail accessible right at your machine while you quilt.
Is Quilts Fully Loaded a good alternative to Machine Quilters Business Manager (MQBM)?
It is a modern, cloud-based alternative to legacy desktop programs like Machine Quilters Business Manager. You get pricing calculations, customer quilt logs, and receipt generation like older tools offer, plus live inventory, automatic invoicing, expense tracking, and a single dashboard that shows your whole business — all accessible from any device.
Does it include finance tools like profit and loss and sales tax tracking?
Yes. Quilts Fully Loaded includes built-in finance tools made for a quilting studio: automatic profit-and-loss statements, profit-margin analytics down to the individual quilt or service, sales tax tracking that calculates and monitors what you collect, and categorized expense and material records. When tax season arrives, you can export accountant-ready reports instead of digging through a shoebox of receipts.
Can I run my whole longarm quilting business from one management app?
Yes. Quilts Fully Loaded is an all-in-one longarm business management app covering order intake, quoting and pricing, invoicing and billing, inventory, and expenses. One dashboard shows your entire business so nothing slips through the cracks.
How much does Quilts Fully Loaded cost, and is there a free trial?
You can start with a free trial to try the full order intake, invoicing, inventory, and expense features before you commit. See the pricing section above for current plan details built for solo longarmers and growing quilting businesses.
Be first in line when we launch
Quilts Fully Loaded is in private beta right now. Leave your email and we'll be in touch the moment free trials open to everyone—no spam, just one launch announcement.